The Graduate Admissions Coordinator provides enrollment/registration assistance to all applicants to Immaculate Conception Seminary School of Theology, including seminarians, diaconal candidates, priests, religious sisters and brothers, and lay students. The Coordinator is the primary contact with inquirers as well as key offices of the University, Archdiocese, and sending dioceses and religious orders regarding enrollment policies and procedures and the resolution of enrollment issues.
The Coordinator represents the School of Theology at Graduate Open Houses, off-campus orientations and similar events, and organizes and leads the annual orientation for new students.
As the SEVIS Primary Designated School Official, the Coordinator is responsible for day-to-day regulatory compliance and administration for all F-1 Visa International Graduate Students, as required by the US Department of Homeland Security's Student and Visitor Exchange Program (SEVP).
Duties and Responsibilities:
SEVIS COMPLIANCE: Collaborates with Seton Hall's Office of International Programs. Serves as the Primary Designated School Official (PDSO) for the School of Theology ensuring regulatory compliance with the regulations of the Student Visitor Exchange Program's (SEVP) Student and Exchange Visitor Information System (SEVIS) pertaining to all School of Theology graduate students holding F-1 visa students.
Prepares and submits SEVIS Recertification Petition.
Updates and submits changes to the information for School of Theology SEVIS record officials and user roles.
Serves as school information (Form I-17) and SEVP recertification application (Form I-17). Serves as point of contact on any system alerts generated by SEVIS.
Works closely with the Associate Deans, Vocation offices of sending Dioceses, Religious Order Superiors and Redemptoris Mater Seminary to facilitate and manage students' SEVIS compliance.
Advises students in ascertaining eligibility to obtain F-1 visas, leaves of absence, extension of programs, completion of records, lawful work and international travel, maintenance of future eligibility to apply for permanent U.S. residency, and avoidance of non-compliance.
Communicates with Student Exchange Visitor Program/Student Exchange Visitor Information System (SEVPS/SEVIS) personnel regarding issues related to F-1Visa students holding Form I-20's, communicates with U.S. Customs and Immigration Services regarding Post-Completion Optional Practical Training (OPT).
Coordinates with sending Archdiocesean, Diocesan and Religious Order houses of formation, Archdiocesean Legal Counsel, SEVP/SEVIS, and U.S. Customs and Immigration Services (USCIS) to facilitate application process and compliance issues related to F-1 visa students applying for Post-Completion OPT, in response to increased USCIS requirements for graduates who will need to apply for R-1 change of visa status.
Supervises Designated School Official (DSO) and facilitates preparation and disbursement of I-20 forms to allow new international students to contact U.S. Embassies in their respective home countries and apply for a visa to enter the United States.
Supervises DSO data input of reportable events with SEVIS as they occur (i.e., change of local or foreign address, registration on a semester basis).
Facilitates transfer of international student I-20's between School of Theology and other institutions.
Maintains designated screens in the University Banner system for all international students.
Conducts yearly Information Orientations for new and transfer international students.
Develops, implements and updates reporting procedures and policy manuals.
Prepares and delivers written and oral reports for Seminary administration each semester regarding student information updates and SEVIS compliance.
Stays abreast of current policies and changes in immigration regulations pertaining to F-1 visa students. Attends training pertaining to F1 and attends workshops pertaining to this and SEVIS.
Participates in and/or leads meetings on campus with Office of Provost, Internal Auditor, Office of International Programs, Bursar and Director of Banner Academic and Student Information Systems related to SEVIS and Banner issues.
Serves as member of the Archdiocese of Newark Immigration Committee, collaborating with the Office of Clergy Personnel, Immigration Legal Counsel, Vocation Director, Vice Rector of Redemptoris Mater Seminary, other offices of the Archdiocese and the Associate Dean.
Assists ICSST deans and Center for Diaconal Formation leaders in any issues related to international student applications and registrations.
GRADUATE ADMISSIONS: Works closely with Associate Deans, Director, Center for Diaconal Formation, Archdiocesan, Diocesan, Redemptoris Mater Seminary and Religious Orders Vocations Directors to facilitate new student Graduate application process.
Represents the School of Theology at Graduate Open Houses and similar University-sponsored events.
Facilitates School of Theology Graduate Application requirements and reporting needs with Office of Graduate Admissions, University Registrar, and other relevant University offices.
Collaborates with University Director of Academic/Student Information Systems on creation of School of Theology Portal Reporting needs.
Facilitates graduate applications through Office of Graduate Admission and Banner process.
Collaborates with Associate Dean on academic issues and course scheduling for new students
Serves as point of contact with Registrar, Office of Graduate Admissions, Bursar, Director of Academic and Information Services, other University officials, Archdiocesan contacts and Religious Superiors regarding enrollment policies and procedures, and to resolve new student enrollment issues.
Organizes, prepares and presents annual orientation for new students.
Provides Seminary's Rector/Dean, Associate Deans, Vice Rector, and Institutional Research and Communications Analyst with data analysis regarding Graduate applications, course registrations, and F-1 Student Visa/I-20's.
Contributes relevant information for School of Theology’s Facts for Students and Academic Handbook.
Participates in University meetings relating to graduate recruitment, registration and enrollment.
SPECIAL PROJECTS: Performs special projects of the Dean and Associate Deans relating to ongoing growth and expansion of graduate studies at ICSST, such as grant writing and innovative programming.
Collaborates with Associate Dean and the University's Public Relations and Marketing Department on Strategic Marketing Review and Theology Public Relations meetings.
INQUIRY AND ASPIRANCY ASSISTANCE CENTER FOR DIACONAL FORMATION: Assists the Director and Coordinator of Daily Operations, Center for Diaconal Formation, with guiding potential students in the inquiry and aspirancy stages of their discernment, prior to applications.
Assists ICSST's Financial Office with processing scholarships for newly admitted students.
Required Qualifications:
Bachelor's degree
Desired Qualifications:
3-5 years experience. Work in SEVIS compliance and Church/Educational environment.
Bilingual proficiency is helpful for Spanish Language Track program within the Center for Diaconal Formation.
Salary Range:
$46,925 - $64,522
Exempt/Nonexempt: Exempt
Physical Demands: General Office Environment
Special Instructions to Applicants:
Evaluation of SEVIS policy and procedures pertaining to compliance for F-1 Visa students, Graduate academic applications, and international transcripts.
Extensive use of SLATE, SEVIS, Banner, Oracle Application Server Portal, IBM Coremetrics Analytics, advanced use of publication software, Microsoft applications such as Excel, Word and Access.
Knowledge of the Catholic Church, including priestly, diaconal, and lay ministry.
Familiarity with immigration regulations and compliance pertaining to F-1 Visa students is helpful.
Communication with many varied constituencies including U.S. Immigration and Customs Enforcements' Student and Visitor Exchange Program/Student Immigration and Visitor Information Service (SEVP/SEVIS), U.S. Citizenship and Immigration Service (USCIS), Archdiocesan and Diocesan contacts, Religious Order Superiors, School of Theology Graduate applicants, New Student Orientation, New International Student Compliance Orientation, Archdiocese of Newark Office of Clergy Personnel and Immigration Legal Counsel,
Prepare written reports for Seminary Administration each semster regarding new graduate seminarian academic information updates and SEVIS compliance.
Provide data on all International F-1 Visa seminarian and new graduate seminarians for Institutional Research Specialist.
Communication with Vice Provost, Office of Graduate Admissions, Registrar, Bursar, Banner, PR and Marketing, Web Design team and other University departments.
Benefits Information:
Full Time Benefits
Life today is complex. That’s why Seton Hall University offers a comprehensive package of benefits and programs to help you simplify and enrich your life.
These benefits are important elements of your total university compensation package. Benefits include but are not limited to bundled medical, prescription, and vision insurance, dental insurance, and life insurance, and retirement plan. More information is available at https://www.shu.edu/human-resources/benefits.html.
Seton Hall University is located in South Orange, New Jersey, 14 miles from New York City. It is the oldest Catholic diocesan institution of higher education in the United States and is home to about 6,300 undergraduate and 3,700 graduate students. A vibrant and culturally inclusive community, Seton Hall pursues academic excellence and ethical development in a collaborative environment and prepares its students to be servant leaders in their professional and community lives. Seton Hall University is an equal opportunity employer. It honors diverse perspectives and welcomes employees from all faith traditions. In turn, its employees respect Catholic beliefs and values, engage in servant leadership, and support the University’s mission as a Catholic institution of higher education.
